Remote Executive Assistant Job in Brooklyn, NY hims & hers

Who you are

• 5+ years of experience as an Executive Assistant
• Experience with Executive-Level calendar management across multiple time zones and international travel coordination
• Proficiency in Microsoft Office and G-suite products
• Impeccable attention to detail, strong organizational and problem-solving skills with a team-oriented philosophy, and ability to work effectively with minimal supervision
• Able to prioritize and handle multiple assignments while maintaining deadlines
• Approachable and collaborative with team members
• Maintain composure and switch tasks efficiently in a rapidly changing environment
• Takes initiative in researching, implementing, and improving systems and processes
• Ability to quickly learn organizational structure and team objectives
• Ability to build a strong internal network

Desirables

• Adept
• Professional
• Resourceful
• Adaptable
• Organized
• Team-oriented
• Collaborative
• Composure
• Approachable
• Problem-solving

What the job involves

• Collaborate closely with a senior executive and their team, ensuring smooth operations and empowering leaders to concentrate on strategic priorities. Represent the Executive with poised and highly professional communication, both internally and externally, maintaining a high level of integrity and discretion. Manage and organize complex and demanding calendars, coordinating with other Executive Assistants and promptly engaging with executives on schedule-related questions.
• Coordinate logistics for meetings, arrange catering, secure conference space, and communicate with attendees. Assist with onboarding new team members, ensuring they have the required set-up, supplies, and resources. Partner with other Executive Assistants to provide backup support when needed. Coordinate domestic and international travel, managing air travel, accommodations, and logistics.
• Process and review expense reports, ensuring compliance with travel and expense policies. Take the initiative in researching, implementing, and improving systems and processes. Be a culture carrier and highly instrumental within the organization, collaborating with team members and switching tasks efficiently in a rapidly changing environment. Ability to travel 15%.