Admin Specialist
Skills
AdministrationData CollectionDatabasesEasily AdaptableEnglishFacilitationLegal Writing
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- Bachelor’s degree or higher preferably in Business Administration
- Prior experience as an Admin Assistant Specialist or similar role
- Ability to manage multiple tasks efficiently and accurately
- Proficient in Microsoft Office Suite Monday.com and Slack
- Strong organizational skills time management and attention to detail
- Experience in project management preferred
- Strong communication and interpersonal skills
- Ability to handle confidential information with care
- Problem-solving skills and adaptability
- Proactive mindset with initiative and anticipation of needs
- Experience creating SOPs and processes
- Detail-oriented with focus on accuracy and completeness
- Prior experience working with an American company preferred
- RFQ experience is a plus but not required
- Bonus points for experience with MS Dynamics 365
Nice to have
- Proactive
- Detail-oriented
- Adaptable
- Organized
- Professional
- Strategic mindset
Day to day
- Serve as the primary contact for internal and external stakeholders, handling inquiries professionally and efficiently
- Draft, proofread, and edit documents correspondence process documents reports and training materials with strong attention to detail
- Manage databases shared drives data tasks onboarding support and coordination of projects while maintaining confidentiality
- Create offers respond to RFQ emails conduct research collect data and prepare proposals presentations and materials