Administrative Assistant

Skills

Basic AccountingBookkeepingConfidentialityFile ManagementGeneral AdministrationMultitaskingOffice Administration

Role

What the job involves

The main requirements, responsibilities and hiring steps.

Requirements

High school diploma or equivalent
Experience as an administrative assistant
Proficiency in MS Office
Excellent time management and organizational skills
Strong verbal and written communication abilities
Ability to multitask
Attention to detail
Knowledge of office management systems
Discretion and confidentiality
Professionalism and proactive approach
Basic knowledge of accounting and bookkeeping
Familiarity with online calendars
Flexibility and adaptability
Strong work ethic

Nice to have

Organization
Communication
Multitasking
Computer skills

Day to day

The Administrative Assistant plays a crucial role in ensuring the efficient operation of the office by providing administrative and clerical support.
They are responsible for various tasks that contribute to the smooth running of daily operations.
They handle communication, organize meetings, assist in report preparation, maintain office supplies, and manage data entry and recordkeeping.

Company

Why this team might suit you

Mission, benefits, values and useful company context.

Mission

Brightening up people's lives inspired Bertil Svensson to found Fagerhult in 1945. Today, Fagerhult Group is one of Europe's leading lighting companies with 4,100 employees in 27 countries. We consist of 12 brands organized into four business areas: Collection - Exceptional lighting solutions for architectural applications worldwide. Premium - Lighting solutions for all European markets and for global customers. Professional: Lighting solutions for selected applications, tailored to local market demands. Infrastructure: Specialty lighting solutions for critical infrastructure and industry applications. All our brands produce high-quality professional lighting solutions and we work mainly on specifications together with our partners. Together we cover almost every professional lighting application and our presence is worldwide.

Values

Manage and coordinate administrative processes and procedures.Handle incoming and outgoing communication, including emails, phone calls, and mail.Organize and schedule meetings, appointments, and travel arrangements.Assist with the preparation of reports, presentations, and other documents.Maintain office supply inventory and place orders when necessary.Assist in the onboarding of new employees and provide support to the team.Handle confidential and sensitive information with integrity and professionalism.Perform data entry, recordkeeping, and file management tasks.Provide general administrative support to all staff members.Assist in the planning and execution of company events and meetings.Contribute to the overall positive atmosphere of the office.Coordinate and oversee special projects as assigned.Handle basic accounting and bookkeeping tasks.Assist in resolving administrative problems and inquiries.Ensure the office is well-maintained and organized.

HQ

Habo

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