RRemoteville
ILM Professional Services, Inc. logoILM Professional Services, Inc.

Executive Administrative Assistant

Skills
CRM AdministrationCRM Program ManagementCustomer Relationship ManagementEmail ManagementEvent PlanningExecutive Administrative AssistanceExecutive Support
Role

What the job involves

The main requirements, responsibilities and hiring steps.

Requirements

  • 2+ years of high ownership personal assistant experience in a small business environment
  • Experience building structure for an unstructured environment with strong follow through
  • Experience supporting sales operations and CRM hygiene
  • Exposure to professional services consulting software technology or technical teams preferred
  • Experience coordinating across Sales Marketing Technology HR and Recruiting
  • Proficiency with Microsoft 365 including Outlook Word Excel Teams and SharePoint
  • Comfort with DocuSign or equivalent e signature tools
  • Ability to manage multiple threads in a fast changing environment with calm execution

Nice to have

  • Extreme organization
  • Strong written communication
  • Meeting mastery
  • Operational judgment
  • System builder mindset
  • Proactive ownership

Day to day

  • Support the President by bringing structure focus and disciplined execution to daily leadership priorities
  • Own calendar management email triage and scheduling to protect focus time and reduce context switching
  • Coordinate weekly planning executive meetings CRM follow through and cross functional actions across Sales Marketing Technology HR and Recruiting