Executive Administrative Assistant
Skills
ArrangingBiotechnologyBusinessContextDatabasesHealthcareHuman Resources
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- Bachelor’s degree or equivalent required
- Minimum five years of senior-level administrative support experience
- Two years of C-suite executive support preferred
- Pharma biotech or related healthcare industry experience preferred
- Strong Microsoft Office proficiency
- Advanced software and PC skills
- Excellent oral and written communication skills
- Advanced typing speed of 50 to 65+ wpm
- Strong proofreading skills for clarity and grammar
- Excellent organizational and project management skills
- Ability to meet deadlines and work well under pressure
- Ability to work independently and within a team
- Ability to manage confidential and sensitive information discreetly
- Ability to prioritize assignments and escalate critical issues appropriately
Nice to have
- customer service focused
- proactive
- flexible
- approachable
- patient
- courteous
- tactful
- diplomatic
- detail oriented
- self motivated
Day to day
- Provides high-level administrative support to the Chief Commercial Officer and Global Chief Commercial Officer while acting as a trusted partner on complex executive priorities.
- Manages demanding calendars travel logistics meeting preparation document production expense processing purchasing tracking and confidential record keeping with accuracy and discretion.
- Coordinates across C-suite HR Finance executive assistants event planners and internal teams to support meetings projects and smooth daily operations.