Executive Administrative Assistant
Skills
AdministrationDecksEngagement ManagementManagement SupportMicrosoft WordNegotiationSensitive Information
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- Minimum 10 years in senior-level administrative roles
- At least 5 years directly supporting upper management or leadership
- Experience in engineering or consulting services environment
- Advanced proficiency in MS Office Suite including Excel Word Outlook PowerPoint and Teams
- Knowledge of administrative and clerical procedures and systems
- Experience booking and arranging travel and events
- Skill in using artificial intelligence machine learning and generative artificial intelligence
- Strong attention to detail and accuracy
- Ability to maintain confidentiality and handle sensitive information
- Ability to work successfully in a remote environment
- Strong communication organizational and self-motivation skills
- Ability to manage multiple tasks simultaneously and adapt to changing demands
- Ability to work under pressure and meet close deadlines
Nice to have
- Polished
- Service-oriented
- Self-directed
- Resourceful
- Proactive
- Organized
Day to day
- Provide high-touch executive support to leadership across a remote ecosystem of companies.
- Manage complex calendars email correspondence travel logistics and executive communications with precision and discretion.
- Coordinate leadership reports off-sites and strategic initiatives while improving administrative workflows using AI and automation tools.