Executive and Personal Assistant
Skills
AdministrationArrangingBasic AccountingBusinessBusiness SupportEmerging TechnologiesMicrosoft 365
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- 2–3 years of experience in an executive personal administrative or office coordination role
- Experience supporting executives senior leaders business owners or decision-makers preferred
- Experience managing calendars meetings travel follow-ups and competing priorities
- Experience with invoices expenses receipts payment tracking or vendor coordination
- Ability to handle confidential or sensitive information with discretion
- Demonstrated ability to work independently and stay organized in a remote environment
- Exceptional organization and attention to detail
- Strong written and verbal communication
- Professionalism discretion and sound judgment
- Ability to anticipate needs and identify next steps
- Resourceful and able to research solutions independently
- Ability to adapt quickly when priorities or schedules change
- Comfortable learning new technology and business systems
- Comfortable using AI tools such as ChatGPT for routine support
Nice to have
- highly organized
- resourceful
- dependable
- detail-oriented
- proactive
- discreet
- responsive
- flexible
- tech-comfortable
- independent
Day to day
- Provide hands-on executive and personal support to company leadership in a fast-moving remote environment.
- Manage calendars meetings travel reminders follow-ups and correspondence while keeping priorities organized and on track.
- Handle invoices expenses documentation company updates and other administrative tasks with discretion accuracy and strong follow-through.