BELAY is a 100% remote virtual staffing solutions company established in 2010. The company provides Virtual Assistants, Accounting Services, and Marketing Assistants to help leaders grow their businesses with dedicated, proven professionals. BELAY uses a proprietary matching process to pair clients with contractors who are highly vetted, and its mission is to provide solutions that equip clients with the confidence to scale.

BELAY

The Right Hire. Right Now.

💻 Virtual Assistants
💵 Accounting Services
🔗 Marketing Assistants

Executive Assistant (Remote)We are seeking high-leverage operators who bring structure, clarity, and execution consistency to fast-moving, high-performing leaders. This role is designed for individuals who possess ownership, think in systems, and anticipate needs in complex environments.You will reduce friction, improve operational flow, and enable leaders to focus on their highest-value work. This is not a task-based role; it is a performance role.
ROLE SUMMARYThis remote Executive Assistant contractor role supports business leaders through calendar management, operational coordination, communication management, scheduling, and administrative support.Ideal candidates have experience supporting executives in fast-paced environments and can operate independently with strong organization, discretion, and follow-through.
THE IMPACT Your effectiveness is measured by the environment you create:Focus & Time Freedom: Leaders regain meaningful time for strategic priorities.Operational Consistency: Systems and workflows run reliably with minimal breakdowns.Financial Clarity: Administrative and financial processes are organized and transparent.Life Integration: Business and personal operations run with structure and reduced friction.
CORE RESPONSIBILITIESFocus & Time Protection: Manage and structure calendars around strategic priorities and ensure leaders are fully prepared for all meetings. Defines and enforces calendar rules aligned to leader priorities. Actively declines or reshapes low-value meetings. Pre-reads and agendas prepared for 100% of meetingsOperational Execution: Build systems and workflows that improve consistency while tracking deadlines and CRM records. Maintains a single source of truth for all projects. Weekly reporting cadence with status, risks, and next actions. Zero missed deadlines without proactive escalationFinancial & Admin Support: Oversee invoicing, billing, and expense tracking with high levels of accuracy. Monthly close checklist completed on time. Clean categorization of expenses with audit-ready records. Tracks budget vs actuals for key categoriesPersonal & Life Support: Manage personal logistics with discretion, resolving friction points before they escalate. Personal logistics are planned 2–4 weeks ahead. Travel itineraries with contingencies. Proactive reminders for key personal commitments
WHAT A TYPICAL WEEK MAY INCLUDE Managing executive calendars, coordinating meetings and travel, maintaining project workflows, preparing communications, organizing operational systems, tracking deadlines, and proactively resolving administrative friction before it impacts the business.
TOOLS & TECHNOLOGY Use AI-driven scheduling or documentation and project management tools (ClickUp, Asana, Notion, etc) to increase speed, improve organization, and elevate execution quality.
LOGISTICSRemote (U.S. only; excluding CA, CO, MT, NJ, NY, PA)1099 Contractor | Starting at $20/hour, depending on experienceMonthly pay based on contracted hours; hours not guaranteed
WHO YOU AREProven track record with 3+ years of experience supporting high-level operations or executive leadershipSystem-based thinker who takes ownership without needing detailed instruction.Ability to operate effectively in ambiguous, fast-moving environments.Maintains high standards for accuracy, execution, and professional communication.Proactive executor who prefers accountability over reactive, checklist-based work.
THIS ROLE IS NOT FOR YOU IFA task-based administrative assistant role limited to scheduling and inbox management without broader operational ownershipA reactive position that waits for direction instead of anticipating needs and acting independentlyA role for someone who relies on constant instruction or detailed step-by-step guidanceA maintenance-only role that manages tasks without improving systems, workflows, or outcomes
WHAT SUCCESS IN THIS ROLE LOOKS LIKELeaders experience consistent focus and time protection, with calendars structured around high-impact priorities. Workflows operate reliably with clear ownership and minimal breakdowns, while financial and administrative processes remain accurate and audit-ready. Business and personal operations run smoothly through proactive support and reduced friction.