Remote Executive Assistant Job in United States Circana

Who you are

• 5+ years’ experience providing C-Level administrative support.
• Superb level of professionalism, business acumen and maturity.
• Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail.
• High proficiency in MS Office and auxiliary platforms e.g., MS Teams.
• Strong project and task management skills.
• Ability to multitask and adjust in a fast-paced environment.
• Experience in scheduling assistance and calendar management.
• Ability to adjust working schedule as needed to support meetings before and after office hours.
• Experience with Concur a plus.
• Experience with DocuSign and Adobe.

Desirables

• Professionalism
• Attention to detail
• Flexibility
• Strong communication skills

What the job involves

• Deliver exceptional support to the Chief Legal Officer and the Legal Team on all administrative and support matters related to meetings, calendars, expenses, suppliers, orders, inquiries regarding Circana procedures, association memberships, tracking invoice payments, working in DocuSign and Adobe, plus any other miscellaneous requests or issues that arise.
• Develop and maintain a rapport with the senior executives, stakeholders, and vendors through strong lines of communication. Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times.
• Plan meetings (physical or virtual), taking and transcribing minutes, following-up on action items/deliverables, planning events, arranging travel, and accommodation. Serve as a custodian of corporate/legal documents requiring record keeping of decisions/approvals. Maintain and refine processes that support the organization.