RRemoteville
Contemporary Staffing Solutions logoContemporary Staffing Solutions

Executive Assistant

Skills
Administrative AssistanceCalendaringCalendarsExecutive SupportFoldersHandle Confidential InformationPresentations
Role

What the job involves

The main requirements, responsibilities and hiring steps.

Requirements

  • Proven experience as an Executive Assistant or similar role, supporting senior executives in a fast-paced environment.
  • Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with using AI-powered tools for data collection and organization.
  • Excellent communication skills, both written and verbal, with a proactive approach to problem-solving.
  • Ability to handle confidential information with discretion and maintain professionalism under pressure.

Day to day

  • The Executive Assistant provides comprehensive administrative support to senior leadership, ensuring efficient operations and proactive management of various executive responsibilities.
  • Proactively manage weekly calendars, prevent scheduling conflicts, and ensure travel details are promptly updated.
  • Gather and distribute key documents for leadership meetings, including deal review calls and prospect data.
  • Attend and document 1:1 meetings with direct reports, tracking follow-up actions.
  • Plan and document sales and marketing meetings, setting agendas and sharing materials in advance.
  • Prioritize and organize executive emails, flag urgent matters, and manage folders for key documents.
  • Act as the executive’s proxy when they are unavailable, handling urgent requests.
  • Coordinate travel and logistics for the executive and leadership team, including meetings and events.
  • Maintain organized documentation for meetings, presentations, and reports across shared platforms.