Remote Executive Assistant Job in Pennsylvania, United States Contemporary Staffing Solutions

Who you are

• Proven experience as an Executive Assistant or similar role, supporting senior executives in a fast-paced environment.
• Strong organizational and time-management skills, with the ability to multitask and prioritize effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with using AI-powered tools for data collection and organization.
• Excellent communication skills, both written and verbal, with a proactive approach to problem-solving.
• Ability to handle confidential information with discretion and maintain professionalism under pressure.

What the job involves

• The Executive Assistant provides comprehensive administrative support to senior leadership, ensuring efficient operations and proactive management of various executive responsibilities.
• Proactively manage weekly calendars, prevent scheduling conflicts, and ensure travel details are promptly updated.
• Gather and distribute key documents for leadership meetings, including deal review calls and prospect data.
• Attend and document 1:1 meetings with direct reports, tracking follow-up actions.
• Plan and document sales and marketing meetings, setting agendas and sharing materials in advance.
• Prioritize and organize executive emails, flag urgent matters, and manage folders for key documents.
• Act as the executive’s proxy when they are unavailable, handling urgent requests.
• Coordinate travel and logistics for the executive and leadership team, including meetings and events.
• Maintain organized documentation for meetings, presentations, and reports across shared platforms.