RRemoteville
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Executive Assistant

Skills
Executive Administrative AssistanceLogistics ManagementMacbookManagementManagement SupportPresentationsPrompt Engineering
Role

What the job involves

The main requirements, responsibilities and hiring steps.

Requirements

  • Proven experience supporting multiple executives in a fast-paced high-accountability environment
  • Exceptional organizational skills with the ability to prioritize effectively and meet deadlines without hand-holding
  • Native proficiency with AI-powered tools such as Superhuman Fyxer or similar
  • Advanced expertise in calendar management and meeting scheduling across platforms
  • Experience with enterprise expense systems preferably Maconomy
  • Advanced proficiency in Google Workspace
  • Excellent written and verbal communication skills with a sharp eye for detail
  • Proactive resourceful problem-solver with a strong sense of ownership and accountability
  • Ability to handle highly confidential information with discretion and professionalism
  • Strong interpersonal skills and the ability to build trust quickly with diverse stakeholders
  • Travel booking and itinerary management experience

Nice to have

  • Proactive
  • Self-sufficient
  • Detail-oriented
  • Highly organized
  • Calm under pressure
  • Tech-savvy
  • Low-ego
  • Resourceful

Day to day

  • Provide high-level executive support to the COO while also managing calendars and travel for the CEO and CTO
  • Proactively coordinate complex scheduling across multiple time zones and act as a central communication hub across email Slack and shared calendars
  • Own projects tasks and administrative workflows end to end with strong attention to detail and a calm self-sufficient approach