Executive Assistant
Skills
Administrative AssistanceCalendarsExecutive SupportGoogle CalendarGoogle SheetsGoogle SlidesItineraries
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- Highly organized with exceptional attention to detail and the ability to multitask
- Thrives in a fast-paced organization while proactively supporting the business
- Always looking for ways to improve processes and make things more efficient; quickly jumping on improvement opportunities as you see them
- A self-starter with strong time management skills who approaches challenges with a positive attitude
- Able to clearly communicate and work with cross-functional stakeholders at all levels
- Flexible team player who is willing to do whatever it takes to get the job done
- Able to proactively anticipate needs and take the appropriate action
- 3+ years or experience in an executive assistant or administrative support role
- Strong prioritization, interpersonal and communication skills
- Experience with Google Calendar, email, and Google Meet and/or Zoom
- Experience with Google Slides / PowerPoint and Google Sheets / Excel
- Good relationship building skills
- Project management experience a plus
Day to day
- Manage the day-to-day for our 2 Co-Founders with scheduling, preparing for meetings, and managing and submitting expenses
- Jump in to assist with coordination, scheduling and travel for other executives on an as needed basis
- Ensure that calendars are efficiently organized and that each executive has adequate time for strategy
- Coordinate calendars across multiple internal and external stakeholders
- Have a deep understanding of the broad team needs and help organize team meeting bandwidth and prioritization
- Coordinate travel logistics, including flights, accommodations, and itineraries, and transportation
- Plan travel arrangements including flights, hotels accommodations, dinner reservations, and transportation
- Assist with all coordination and communication for onsite events; food orders and catering for meetings when needed