Executive Assistant

Skills

Administrative AssistanceCalendarsExecutive SupportGoogle CalendarGoogle SheetsGoogle SlidesItineraries

Role

What the job involves

The main requirements, responsibilities and hiring steps.

Highly organized with exceptional attention to detail and the ability to multitask
Thrives in a fast-paced organization while proactively supporting the business
Always looking for ways to improve processes and make things more efficient; quickly jumping on improvement opportunities as you see them
A self-starter with strong time management skills who approaches challenges with a positive attitude
Able to clearly communicate and work with cross-functional stakeholders at all levels
Flexible team player who is willing to do whatever it takes to get the job done
Able to proactively anticipate needs and take the appropriate action
3+ years or experience in an executive assistant or administrative support role
Strong prioritization, interpersonal and communication skills
Experience with Google Calendar, email, and Google Meet and/or Zoom
Experience with Google Slides / PowerPoint and Google Sheets / Excel
Good relationship building skills
Project management experience a plus

Manage the day-to-day for our 2 Co-Founders with scheduling, preparing for meetings, and managing and submitting expenses
Jump in to assist with coordination, scheduling and travel for other executives on an as needed basis
Ensure that calendars are efficiently organized and that each executive has adequate time for strategy
Coordinate calendars across multiple internal and external stakeholders
Have a deep understanding of the broad team needs and help organize team meeting bandwidth and prioritization
Coordinate travel logistics, including flights, accommodations, and itineraries, and transportation
Plan travel arrangements including flights, hotels accommodations, dinner reservations, and transportation
Assist with all coordination and communication for onsite events; food orders and catering for meetings when needed