Executive Assistant

Day to day

• Efficiently manage complex calendars including scheduling meetings resolving conflicts and ensuring the leadership team is well-prepared for all engagements
• Screen and prioritize incoming communications draft responses and manage correspondence on behalf of the executives
• Arrange domestic and international travel including flight bookings accommodations itineraries and expense reporting
• Organize and prepare for meetings including setting agendas taking minutes and following up on action items
• Assist with special projects providing research data analysis and support as needed
• Organize internal and external events from team meetings to larger company-wide events and off-sites
• Act as a liaison between the Executive Director senior leadership and key internal/external stakeholders
• Create edit and manage documents presentations and reports with a high degree of professionalism and accuracy
• Handle sensitive information with the utmost discretion and confidentiality
• Assist with general office management duties as required including ordering supplies and coordinating with vendors