Remote Executive Assistant Job in UK The Catalyst Group

Who you are

• Must have completed high school excelling in Mathematics and English.
• Preferably studying towards or holding a completed University degree.
• Be an energetic professional willing to handle a wide range of administrative tasks.
• Highly organized and flexible with strong administrative skills.
• Proficient in Office 365 applications including Excel and Word.
• Excellent communication and interpersonal skills.
• Must hold a valid driver's license and own vehicle.

Desirables

• Strategic thinking
• Previous office experience
• Fund Administration knowledge
• Portuguese language skills

What the job involves

• Manage email communications for the Co-Managing Partner including monitoring filing and responses where appropriate.
• Oversee the Co-Managing Partner's calendar scheduling appointments and managing invites.
• Coordinate onsite and offsite meetings including booking rooms equipment and catering.
• Handle expense management including preparing travel and business expenses and credit card reconciliations.
• Support with errands bill payments insurance renewals application completions and booking service providers.
• Maintain document management including typing letters reports and drafting correspondence.
• Assist with internal meeting management including agenda preparation note-taking and circulating action items.
• Manage CRM data input and ensure contact records are current and complete.
• Assist HR with employee travel coordination HRIS maintenance and reference collection.
• Support office facilities management and liaise with vendors property managers and IT.
• Coordinate client events office activities and marketing support as needed.