How Remoteville checks and expires listings
Executive Assistant
Skills
Attention To DetailCalendaringEmail ManagementEventsExecutive Administrative AssistanceExecutive SupportFacilities
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- Must have completed high school excelling in Mathematics and English.
- Preferably studying towards or holding a completed University degree.
- Be an energetic professional willing to handle a wide range of administrative tasks.
- Highly organized and flexible with strong administrative skills.
- Proficient in Office 365 applications including Excel and Word.
- Excellent communication and interpersonal skills.
- Must hold a valid driver's license and own vehicle.
Nice to have
- Strategic thinking
- Previous office experience
- Fund Administration knowledge
- Portuguese language skills
Day to day
- Manage email communications for the Co-Managing Partner including monitoring filing and responses where appropriate.
- Oversee the Co-Managing Partner's calendar scheduling appointments and managing invites.
- Coordinate onsite and offsite meetings including booking rooms equipment and catering.
- Handle expense management including preparing travel and business expenses and credit card reconciliations.
- Support with errands bill payments insurance renewals application completions and booking service providers.
- Maintain document management including typing letters reports and drafting correspondence.
- Assist with internal meeting management including agenda preparation note-taking and circulating action items.
- Manage CRM data input and ensure contact records are current and complete.
- Assist HR with employee travel coordination HRIS maintenance and reference collection.
- Support office facilities management and liaise with vendors property managers and IT.
- Coordinate client events office activities and marketing support as needed.