Executive Assistant
Skills
ConcurExecutive Administrative AssistanceExecutive Calendar ManagementExecutive ManagementExecutive Support
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- 5+ years of Executive Assistant or Administrative Assistant experience
- Strong Microsoft Office proficiency especially Outlook calendaring
- Exceptional organizational and communication skills
- Experience supporting multiple leaders and complex scheduling
- Ability to prioritize strategically and identify solutions proactively
- Experience with Concur, travel booking tools, and AI productivity tools is a plus
- Associate's degree or equivalent with at least 2 years related experience
- Ability to handle confidential and time sensitive material
- Familiarity with a variety of administrative concepts practices and procedures
Nice to have
- Highly organized
- Proactive
- Strong judgment
- Independent
- Discreet
- Adaptable
Day to day
- Provide high-level administrative support to two senior leaders and occasionally a third leader
- Manage complex calendars, scheduling requests, and time zone coordination with accuracy and discretion
- Coordinate travel, expenses, meetings, offsites, and vendor interactions while anticipating priorities and resolving conflicts proactively
Hiring process
- Initial screening
- Up to two interview rounds with hiring leaders