Vireo was founded as a pioneer in medical cannabis in 2014 and is fueled by an entrepreneurial drive. Vireo subsidiary companies cultivate and manufacture a wide variety of high-quality cannabis strains and products for sale through wholly-owned retail dispensaries and licensed third-party dispensaries, with a relentless focus on delighting customers and serving the communities in which we live and operate.

Vireo

Founded as a pioneer in medical cannabis in 2014 and fueled by an entrepreneurial drive. CSE: VREO OTCQX: VREOF

Who we are:

Prolific Supply LLC is a scaled manufacturer and distributor of consumable growing materials, and a food and ingredients supply-chain platform. Prolific Supply became the parent company formed through the acquisitions of Hawthorne Garden Company (HGC) and Bridgewell Agribusiness (BWAB).

We take pride in being one of the most diverse and inclusive workplaces in cannabis, fostering a culture where everyone belongs. Through employee engagement, community events, and non-profit partnerships, we’re building more than a business—we’re building a community.

As we rapidly expand nationwide, we’re looking for talented, driven, and passionate people to join us. If you’re ready to turn your passion into a career, let’s grow the future together.

What the role is about:

Prolific Brands is seeking a highly organized, technology-forward Executive Assistant to the CEO to serve as a critical coordination point across our portfolio of operating companies, including Hawthorne Gardening, Bridgewell, and future acquisition platforms.

Reporting directly to the CEO, this individual will operate as a right hand to the CEO, helping coordinate a fast-paced operating environment involving multiple businesses, functional leaders, integration initiatives, and M&A activity. The Executive Assistant will work closely with approximately 8–10 senior directors and functional leaders across the Prolific Brands portfolio and will regularly participate in executive and departmental meetings.

The primary objective of the role is to create greater efficiency and operating discipline around the CEO—allowing the CEO to remain focused on strategy, governance, growth, EBITDA improvement, and enterprise value creation.

What impact you’ll make: 

Executive & Calendar Management

Manage and prioritize a high-volume executive calendar, including approximately 6–10 Microsoft Teams meetings on active daysCoordinate meetings across multiple operating companies, departments, executives, and outside partiesAnticipate scheduling conflicts, required preparation, follow-up needs, and CEO prioritiesEnsure the CEO is properly prepared for meetings with relevant information, agendas, materials, and outstanding action items

Cross-Company Coordination

Serve as a central coordination point between Hawthorne Gardening, Bridgewell, future acquisitions, and Prolific Brands leadershipFacilitate communication between the CEO and functional directorsCoordinate information requests, management deliverables, deadlines, and follow-upHelp establish and maintain a consistent operating cadence across the organization

Meeting & Action-Item Management

Participate in selected Microsoft Teams meetings with the CEOCapture key decisions, commitments, action items, owners, and deadlinesMaintain follow-up schedules and proactively communicate with responsible team membersTrack completion of management initiatives and escalate overdue or unresolved itemsHelp translate executive meetings into clear next steps and accountability

M&A & Integration Coordination

Support the CEO and leadership team during acquisition and integration activitiesCoordinate meetings, information flow, synergy initiatives, integration workstreams, and management follow-upMaintain organized tracking of integration priorities, responsible executives, milestones, and outstanding deliverablesAssist in keeping multiple integration initiatives moving simultaneously

Executive Communications

Assist the CEO in managing a high volume of email and internal communicationReview email threads and help identify matters requiring CEO attentionPrepare routine or preliminary responses based on CEO directionHelp organize communications so that strategic and time-sensitive matters receive appropriate priorityMaintain strict confidentiality regarding corporate, personnel, financial, and M&A matters

Operating Discipline

Support the CEO's management workbooks, action trackers, executive summaries, and operating-review processFollow up with department leaders regarding requested information and deliverablesHelp ensure that management information is received accurately and on scheduleNote: the position is not responsible for performing financial or operational analysis; its responsibility is ensuring that the appropriate people provide the required information and complete agreed actions

What you've accomplished:

Prior experience supporting a CEO, President, senior operating executive, or comparable leadership positionExperience working within a multi-company, multi-location, or private-equity-backed organization is highly desirableDistribution, manufacturing, supply-chain, or related operating-company experience is preferred but not requiredExperience supporting acquisition integration or organizational transformation is beneficialDemonstrated ability to operate effectively in a high-volume environment with competing prioritiesStrong bias toward action, with follow-up, responsiveness, and execution speed as fundamental expectationsExceptional organizational skills, able to manage numerous meetings, executives, workstreams, deadlines, and communications without losing visibility or accountabilityClear, professional communication with executives and employees at all organizational levelsComfortable following up with senior leaders, requesting outstanding information, tracking commitments, and ensuring that agreed actions are completedSound judgment and discretion regarding executive, financial, personnel, strategic, and M&A informationComfortable working in a data-driven organization where decisions and accountability are increasingly supported by measurable information and KPIsHighly comfortable operating in a modern, technology-driven executive environment, with strong working knowledge of Microsoft 365, Microsoft Teams, Outlook and calendar management, cloud-based document and information management, ChatGPT and other AI productivity tools, Slack, and task/project-management applications such as ClickUp

What we offer:

Compensation: $100,000-120,000 annually depending on experienceMedical, dental, vision, and life insurance on the first of the month after you begin employmentCompetitive additional benefits including HSA, FSA, Dependable Care, EAP services, etc15 Days of accrued PTO in addition to 2 Wellness Days & Volunteer Hours that will increase with tenure401k program with an employer match after six months of employment

EEO Statement 

Prolific is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

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Executive Assistant to CEO

What the job involves