RRemoteville
Step Up For Students logoStep Up For Students

Executive Assistant to Chief Executive Officer

Skills
Attention To DetailCalendaringConfidentialityCoordinating MeetingsEmotional ManagementEventsExecutive Support
Role

What the job involves

The main requirements, responsibilities and hiring steps.

Requirements

  • Work directly with the CEO to support daily activities.
  • Maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Serve as a liaison between the CEO, Senior Leadership, staff, and the public.
  • Coordinate work with Senior Leaders and staff.
  • Provide coordination, monitoring, and communication for projects and programs.
  • Design, develop, and implement activities and processes including project planning and training.
  • Coordinate workflow and provide administrative support for governance meetings.
  • Design and develop presentations for internal and external audiences.
  • Determine priority matters and ensure appropriate follow-up.
  • Perform a wide variety of support duties.
  • Compose and prepare routine correspondence for the CEO’s signature.
  • Assist in the preparation and distribution of meeting agendas and materials.
  • Prepare documents, reports, tables, and charts.
  • Prepare, reconcile, and submit expense reports.
  • Maintain confidential and sensitive information.
  • Attend meetings, take notes, and prepare meeting minutes and summaries.
  • Complete special projects including presentations and financial reports.
  • Participate in professional development and networking events.
  • Support other departments or Executives as needed.
  • Degree in Business Administration or related field or equivalent experience preferred.
  • Years of executive support experience, including supporting C-suite executives.
  • Proficiency with Microsoft Office Suite.
  • Professionalism in interacting with diverse groups of stakeholders, including board members, senior executives, staff, community leaders, and donors.
  • Strong verbal and written communication skills.
  • Strong analytical and problem-solving skills.
  • Commitment to SUFS mission and values.

Nice to have

  • Exceptional organizational skills.
  • Cognitive Emotional Management skills.
  • Professional and polished demeanor.
  • Proactive and independent.
  • Trustworthy and committed to confidentiality.

Day to day

  • This is a highly visible position at Step Up For Students, involving interaction with a broad range of internal and external stakeholders.
  • Provide high-level administrative support to the CEO, manage complex calendar tasks, and maintain confidentiality.
  • Coordinate meetings, prepare materials, serve as a key contact, and assist with special projects, thereby contributing to the efficiency of the executive office.