Remote Executive Assistant to Chief Executive Officer Job in United States Step Up For Students

Who you are

• Work directly with the CEO to support daily activities.
• Maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Serve as a liaison between the CEO, Senior Leadership, staff, and the public.
• Coordinate work with Senior Leaders and staff.
• Provide coordination, monitoring, and communication for projects and programs.
• Design, develop, and implement activities and processes including project planning and training.
• Coordinate workflow and provide administrative support for governance meetings.
• Design and develop presentations for internal and external audiences.
• Determine priority matters and ensure appropriate follow-up.
• Perform a wide variety of support duties.
• Compose and prepare routine correspondence for the CEO’s signature.
• Assist in the preparation and distribution of meeting agendas and materials.
• Prepare documents, reports, tables, and charts.
• Prepare, reconcile, and submit expense reports.
• Maintain confidential and sensitive information.
• Attend meetings, take notes, and prepare meeting minutes and summaries.
• Complete special projects including presentations and financial reports.
• Participate in professional development and networking events.
• Support other departments or Executives as needed.
• Degree in Business Administration or related field or equivalent experience preferred.
• Years of executive support experience, including supporting C-suite executives.
• Proficiency with Microsoft Office Suite.
• Professionalism in interacting with diverse groups of stakeholders, including board members, senior executives, staff, community leaders, and donors.
• Strong verbal and written communication skills.
• Strong analytical and problem-solving skills.
• Commitment to SUFS mission and values.

Desirables

• Exceptional organizational skills.
• Cognitive Emotional Management skills.
• Professional and polished demeanor.
• Proactive and independent.
• Trustworthy and committed to confidentiality.

What the job involves

• This is a highly visible position at Step Up For Students, involving interaction with a broad range of internal and external stakeholders.
• Provide high-level administrative support to the CEO, manage complex calendar tasks, and maintain confidentiality.
• Coordinate meetings, prepare materials, serve as a key contact, and assist with special projects, thereby contributing to the efficiency of the executive office.