Specialized mental healthcare for women and families - from preconception to menopause, and everything in between. Clinical care now live in CA, NY, NJ and TX - support available nationwide.

A WPS Health company.

Mavida Health

Specialized mental healthcare for women and families - from preconception to menopause, and everything in between

Mavida Health is an online therapy and psychiatry platform focused on supporting women through major transitional moments in life - from PMOS & PMDD through Menopause and everything in between. We provide integrated, evidence-based care through individual, group, and couples therapy as well as medication management, co-founded and led by reproductive psychiatrist Dr. Sarah Oreck.

Now a WPS Healthcare Company, Mavida Health combines the best of both worlds: the speed, autonomy, and impact of a high-growth startup with the resources and reach of a legacy healthcare organization. Our team is small, nimble, and mission-driven, which means ideas move quickly, decisions are made close to the work, and every employee plays a meaningful role in shaping the company's future. As we continue to grow, we're looking for people who are excited to build, innovate, and help redefine women's mental healthcare at scale.

We are looking for an Executive Assistant to partner directly with our Co-Founder and President, Dr. Sarah Oreck.

Dr. Oreck is a board-certified reproductive psychiatrist, a company founder, a frequent speaker and media voice, and a mother of three. This is not an entry-level coordination role. We're looking for someone who has supported a startup founder or C-suite leader before, who knows how to adapt when priorities shift three times in a week, and who builds the systems that keep an executive ahead of it rather than buried under it.

This is a fully remote role. You'll need to be available during Pacific Time core hours and responsive when something time-sensitive comes up outside them.

The Executive Assistant will:

Own the CEO's calendar end-to-end- scheduling, prioritizing, resolving conflicts, and protecting time for deep work and clinical hoursManage a high-volume inbox: triage what comes in, flag what needs her, and draft responses on her behalfPrepare briefing materials, agendas, and background research ahead of leadership, partner, payer, and press meetingsCapture notes and action items, then drive follow-up to closure across the leadership teamBook and manage all travel, including itineraries, ground transportation, and contingency plansManage inbound speaking, podcast, panel, and media requests - vetting, scheduling, prep, and logisticsCoordinate leadership meetings, offsites, and all-hands logisticsProcess expenses, manage vendor and subscription accounts, and maintain organized digital filing systemsSupport board and reporting logistics, including materials prep and deadline trackingProvide a defined level of personal scheduling and logistics support, coordinating the practical overlap between a founder's professional and personal calendarsTake on special projects that free up executive bandwidth - research, drafting, process design, and cleanup workBe comfortable wearing multiple hats - even those that don't fit squarely and traditionally within your job description, because hey, we're a startup!

Requirements

5+ years supporting senior executives, including at least 2 years directly supporting a founder or C-suite leader at an early- or growth-stage startupDemonstrated success in a fully remote role - you know how to build trust and stay in sync without an officeExceptional attention to detail. You proofread; you double-checkStrong written and communication skills. You can draft an email in someone else's voice and have it land correctlySound judgment and comfort with ambiguity. You make decisions, escalate the ones that need input, and operate with autonomy Absolute discretion with confidential information - company, financial, and personalSelf-starter with a "no problem is too big or too small" attitudeFluency with Google Workspace, Slack, and modern scheduling and project management tools; quick to learn new systems or implement ones that are beneficial for productivityAvailability during Pacific Time core hoursPassion for women's healthcare, maternal healthcare, and/or mental healthcare - and the desire and drive to change the dismal status quo

Benefits

Comprehensive training/onboardingMedical/Dental/Vision insurance, plus Health Savings Account (HSA) for relevant plans401(k) through BettermentFlexible PTO: Mavida Health offers paid time off to full-time employees for vacations, holidays, sick days, and personal time, as well as a unique flex time policy that covers shorter breaksPersonal equipment budget (Apple laptop + one auxiliary item)Opportunities for ongoing mentorship, in-person meetings, and professional development

Executive Assistant to the Co-Founder and President

What the job involves