RRemoteville
Embarc Advisors logoEmbarc Advisors

Executive Assistant to the Managing Partner

Skills
ArrangingBusiness DevelopmentEasily AdaptableExecutive Administrative AssistanceManagementMicrosoft 365Personal Support
Role

What the job involves

The main requirements, responsibilities and hiring steps.

Requirements

  • 5+ years of experience in executive support operations project coordination client services business administration or related role
  • Exceptional organizational and project management skills
  • Strong written and verbal communication abilities
  • Ability to manage multiple priorities simultaneously while maintaining attention to detail
  • High level of professionalism and discretion handling confidential information
  • Strong judgment business acumen and problem-solving skills with ability to learn quickly and make informed decisions
  • Advanced proficiency with Microsoft 365 including Outlook Teams Word Excel and PowerPoint
  • Based in or consistently available to work during the Pacific Time zone
  • Experience using AI tools to drive automation organization and efficiency
  • Proactive responsive and comfortable anticipating needs before being asked
  • Highly detail-oriented while still able to understand broader business priorities
  • Calm under pressure and able to manage urgent requests without losing accuracy
  • Resourceful problem-solver who takes ownership and follows through
  • Strong communicator who can represent the firm professionally with internal and external stakeholders
  • Discreet trustworthy and comfortable handling confidential business and personal information
  • Entrepreneurial self-starter who enjoys improving processes and creating structure

Nice to have

  • Fast-paced environment
  • Professional services
  • Consulting background
  • Finance background
  • CRM familiarity
  • Detail-oriented
  • Discreet
  • Resourceful

Day to day

  • Manages complex calendars and high-volume inboxes with precision while coordinating meetings and follow-ups across executives clients and internal teams.
  • Supports business development by scheduling outreach activities maintaining CRM records and tracking next steps to keep relationships and opportunities moving forward.
  • Handles travel event and personal administrative logistics with discretion ensuring seamless execution and dependable support in a fast-paced professional services environment.