Executive Operations Assistant
Skills
Attention To DetailS ManagementFundraisingIT EscalationManagementOperationsOrganizational Theory
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- 5+ years of experience in operations program coordination or executive support
- Strong organizational systems and meticulous attention to detail
- Excellent written communication skills and sound judgment around tone confidentiality and audience
- Proven ability to manage competing priorities shifting deadlines and ambiguous requests
- Strong ownership mindset and ability to operate independently
- Proficiency with Google Workspace Slack and scheduling software
Nice to have
- Interest in AI safety and alignment
- Global time zone experience
- Tech research or AI ecosystem familiarity
- AI tool productivity mindset
- Project management tool familiarity
Day to day
- Manage a high-volume executive inbox with excellent judgment on tone urgency and escalation
- Own complex executive calendars and coordinate travel scheduling and global logistics to maximize leadership effectiveness
- Prepare meeting agendas briefing materials action item tracking and follow-up systems while supporting cross-functional operational projects
Hiring process
- Phone screen
- Test task
- Interviews with the team
- Full-day work trial
- Reference checks