Executive Personal Assistant
Skills
Attention To DetailBusiness EngagementConservation IssuesDiary ManagementMicrosoft OfficeMinutesOffice 365
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- At least one-year experience of providing PA support to Director and/or senior management
- Experience of providing dedicated personal administrative support to senior staff
- Knowledge of the Microsoft O365 suite, particularly SharePoint, PowerPoint and collaboration tools
- Able to make the best use of time particularly when under pressure from competing priorities
- Able to proactively identify and solve problems and respond quickly to change
- Able to identify and act on opportunities for continually improving ways of working and create efficiencies
- Able to communicate effectively with people from all levels of the organisation as well as external stakeholders
- Able to organise meetings and events, of varying scales, and coordinate all aspects of the logistics
- Able to take meeting notes and minutes clearly and concisely, with attention to detail
- Able to deal with confidential and sensitive information appropriately
Day to day
- Provide assistance to the Executive Director of Income and Conservation Investment
- Manage inbox and diary, book travel and compile agendas
- Organise monthly directorate briefings and other engagement activities
- Facilitate various meetings and ensure their smooth running
- Support leadership team with recruitment and induction of new staff and volunteers
- Work closely with the Executive Board PA group to improve processes and provide cover during times of absence
Hiring process
- Provide a copy of CV and complete an application form
- Interview dates will take place on the 7/8th August