Kelly & Grossman

Experienced Executive Assistant

Skills

CalendarsContinuous ImprovementCoordinating MeetingsInvoice ProcessingLeadershipManagementOn Site

Role

What the job involves

The main requirements, responsibilities and hiring steps.

Strong executive administrative assistance and executive support skills, including calendar management, meeting coordination, and confidential document handling
Proficiency in expense reports and general administrative assistance, such as record keeping, invoice processing, and file organization
Excellent communication skills, including clear written and verbal communication and professional interaction with internal and external stakeholders
Ability to work independently in a remote environment, manage multiple priorities, and meet deadlines with attention to detail
Comfort with common office and collaboration software, including email, calendar tools, video conferencing, and document management platforms
Prior experience supporting executives or senior leadership in a professional services or corporate environment is preferred
High level of integrity, discretion, and sound judgment when handling sensitive information
Relevant education or training in business administration, office management, or a related field is beneficial

Provide high-level administrative support to senior leadership in a professional services environment.
Manage calendars, coordinate meetings, and organize digital files with accuracy and discretion.
Prepare correspondence, track expenses, maintain records, and proactively support executive projects.