Remote Secretariat Assistant Job in Edinburgh, Scotland, UK The John Muir Trust

Who you are

• Supporting senior management and managing upwards in a busy and fast-moving work environment
• Taking responsibility for decision-making while balancing proactive and reactive work
• Proficiency in Outlook Microsoft Word Excel and PowerPoint
• Strong problem-solving and prioritising abilities
• Exercising discretion and respecting confidentiality
• Maintaining a positive and good-humoured attitude
• Strong organisation and time-management skills
• Identifying and implementing improvements while remaining detail-orientated
• Ability to distill complex problems quickly and produce clear recommendations and reports
• Demonstrating resilience adaptability and composure
• Educated to degree level or equivalent or evidence of continued professional development relevant to the role purpose and level
• Experience in administration in a SME business or charity including minuting at a high level
• Professional training in the field of charity administration or governance

What the job involves

• Providing business cycle planning including the annual Board calendar
• Planning and supporting Trustee meetings and events
• Managing papers arranging logistics and minuting for Board Committee meetings and Leadership Team meetings
• Supporting the Returning Officer with Trustee election and co-option processes
• Quarterly progress reporting against operational plan
• Conducting Trustee skillset gap analysis
• Trustee induction and Continuing Professional Development (CPD)
• Supporting the CEO with travel and accommodation requirements
• Planning and supporting staff meetings and events as required