RRemoteville
TISTA Science and Technology Corporation logoTISTA Science and Technology Corporation

Senior Executive Assistant

Skills
Analytical SkillsBriefingDecksEventsLeadershipMinutesTemplate Design
Role

What the job involves

The main requirements, responsibilities and hiring steps.

Requirements

  • Minimum 5 years experience required
  • Excellent verbal and written communication skills
  • Exceptional interpersonal skills
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Ability to perform research and analysis
  • Ability to work independently
  • Strong analytical skills with keen attention to detail
  • Minimum Bachelor’s Degree in a business discipline
  • Additional 8 years relevant experience may be substituted for Bachelor’s degree
  • Current VA Clearance preferred
  • Ability to obtain a Moderate Background Investigation clearance

Nice to have

  • Professional
  • Self-motivated
  • Proactive
  • Detail-oriented
  • Independent

Day to day

  • Attend assigned meetings and capture clear concise notes
  • Distribute meeting minutes to attendees in a timely manner
  • Assist with uploading and organizing meeting documentation in SharePoint
  • Support meeting setup including agendas templates and materials
  • Coordinate and schedule recurring and ad hoc meetings for leadership
  • Send meeting invitations and track updates or changes
  • Maintain organized calendar entries and assist with scheduling conflicts
  • Assist in updating weekly slide decks using provided templates
  • Compile basic data into presentation formats and maintain archives
  • Track and send reminders for weekly briefing schedules and deliverables
  • Assist in maintaining trackers and spreadsheets for team activities
  • Support shared mailbox monitoring and route requests as needed
  • Ensure all time is accurately posted to employee timecards in VATAS
  • Assist in reviewing and validating timesheets for completeness and accuracy
  • Support payroll cycle activities under guidance
  • Manage organize and file read-ahead and other artifacts
  • Respond promptly to senior management queries