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Anaconda, Inc. logoAnaconda, Inc.

Sr. Executive Assistant

Skills
AdministrationDefaultsEvent CoordinationExecuting EventsExecutive ProgramsProfessional ServicesProject Coordination
Role

What the job involves

The main requirements, responsibilities and hiring steps.

Requirements

  • 10+ years of experience as an Executive Assistant or Administrative Business Partner supporting multiple executives in technology financial services or professional services
  • 2+ years managing workplace experiences including vendor coordination onsite event execution and general facilities oversight
  • Proficiency with Google Workspace calendar management and project coordination tools
  • Demonstrated use of AI tools to improve the quality or speed of work including drafting summarizing researching or automating recurring tasks
  • Excellent written and verbal communication skills across all levels of the business
  • Proactive mindset with strong problem-solving skills and the ability to anticipate needs before they arise
  • Ability to embody Clarity Care and Candor
  • Commitment to fostering an inclusive environment where people of all backgrounds can flourish

Nice to have

  • Curious by Default
  • Build Together
  • Own It
  • Lead with Guts and Heart
  • Startup experience
  • Open-source experience
  • AI company experience
  • Data science experience

Day to day

  • Own complex calendar management meeting coordination travel planning and expense processing for executive leaders
  • Act as a trusted proxy in meetings communications and problem-solving using strong judgment and business understanding
  • Leverage AI tools and automation to streamline recurring tasks draft communications summarize information and build repeatable systems
  • Manage high-visibility initiatives such as leadership events organizational onsites and special executive programs with minimal oversight
  • Create executive-level reports maintain cross-departmental relationships and synthesize insights that support decision-making

Hiring process

  • Submit Application
  • Application review on an ongoing basis until filled