Virtual Assistant
Skills
BriefingClickupCustomer Relationship ManagementEnglishHubspotLegal WritingNotion Productivity Software
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- Fluent written and spoken English
- Genuine day to day use of AI tools like ChatGPT or Claude in current work
- Real experience working independently without constant supervision
- Comfort working without much formal process or structure
- High discretion with sensitive or confidential information
Nice to have
- Workflow building
- Automation mindset
- US or EU client exposure
- AI agent experience
Day to day
- Manage a founder's inbox and calendar while prioritizing urgent communication and scheduling needs
- Coordinate travel logistics across time zones and prepare concise briefing materials for meetings
- Build and maintain SOPs while improving workflows automating repetitive tasks and supporting hiring coordination
- Track CRM data budgets expenses and invoices keeping records accurate current and well organized
- Use AI tools to accelerate research drafting reporting and repetitive administrative work