Executive Assistant
Skills
Software As A ServiceAdministrationConflictGmailInvoice ProcessingOperational EfficiencyReservations
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- 3+ years supporting senior executives preferably in fast-paced technology or SaaS environments
- Experience managing complex executive calendars across multiple stakeholders and time zones
- Exceptional organizational skills with strong attention to detail
- Ability to prioritize competing requests and adapt to changing priorities
- Outstanding written verbal and interpersonal communication skills
- Strong problem-solving abilities and a proactive solutions-oriented mindset
- High level of professionalism integrity and discretion with confidential information
- Ability to anticipate needs and operate with minimal direction
- Tech-savvy and comfortable learning new systems and tools
- Advanced proficiency with Google Workspace including Calendar Gmail Docs Sheets and Slides
- Experience with Slack Zoom and modern collaboration tools preferred
- Positive attitude strong ownership and willingness to jump in where needed
- Legal authorization to work in the United States without sponsorship now or in the future
Nice to have
- proactive
- resourceful
- detail-oriented
- solutions-oriented
- positive attitude
- strong ownership
Day to day
- Manage complex calendars for two senior executives across multiple time zones and resolve scheduling conflicts efficiently.
- Coordinate meeting logistics including agendas materials conference links room reservations follow-up actions and recurring cadences.
- Arrange executive travel and support leadership meetings customer events conferences trade shows offsites and special projects while handling confidential information with discretion.