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Executive Assistant
Skills
Administrative AssistanceBusiness TravelEvent PlanningExecutive Administrative AssistanceHubspotMultitaskingOral
What the job involves
The main requirements, responsibilities and hiring steps.
Requirements
- Clear, precise, proactive, and professional written and verbal communication skills
- Ability to organize and effectively prioritize tasks
- Ability to multi-task with various programs and learn new programs as required
- Ability to commit to a minimum of one year with Zirtual
- Must have meticulous attention to detail, along with the ability to comprehend difficult tasks
- Capable of responding to stress in a fast-paced environment
- Strong interpersonal skills and ability to quickly develop working relationships
- Affable and enthusiastic attitude toward teamwork
- Internet/Web and computer savvy
- Associate’s Degree, Bachelor's Degree, or a minimum of 7 years experience as an Executive Assistant to C-level executives
- Minimum of 4 years of administrative experience
- Preferred experience working with C-level executives
- Proficiency with Google Suite and Google Calendar, and fluency in Microsoft Office
- Proficiency with a task management program such as Trello or Asana
- Preferred experience with a communication program such as Slack
- Preferred experience with a CRM platform such as SalesForce, Hubspot, or Zoho
- Preferred experience with an expense reporting program such as Quickbooks or Expensify
- Preferred experience with a travel management program such as Concur
- Preferred experience with a social media management program such as Hootsuite and Wordpress
- Reliable Internet connection, computer, and phone
- Typing ability of at least 50 WPM with accuracy
- Available during business hours PST or EST Monday-Friday, unless otherwise agreed in writing with each client
Nice to have
- Quick learner
- Exceptional time management
Day to day
- The VA is the main point of contact with clients and will work independently with the clients.
- The VA will provide a high-level professional administrative service by working on tasks and projects as assigned by the client, and ensuring they are executed on time and to the highest level of quality.
- Virtual Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected.